TrackFlow gives fit-out contractors, interior studios, and custom furniture teams one clear workspace — from the first design approval to the final payment. No more scattered chats. No more disputed sign-offs. No more chasing what should already be in writing.
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You finish a client call. Then you spend the next 20 minutes scrolling through WhatsApp trying to find which version of the design they actually approved. A client disputes a change order. You have nothing in writing — just a voice note from three weeks ago. The payment milestone passed, but chasing the balance means another awkward conversation because there is no shared record of what was agreed.
Your job records live in group chats. Approvals are buried under voice notes and forwarded images. When something goes wrong, there is no audit trail — just screenshots and arguments.
Your tracker looks organised until someone edits the wrong cell, forgets to save, or creates a "v2 final FINAL" version that no one else has. It breaks the moment the job gets complicated.
"He said yes on the call." That is not a sign-off. Without a written, timestamped record, every design approval is just a conversation waiting to become a disagreement.
This is not a systems problem. It is a growth ceiling. The way most fit-out teams operate is fine — until it isn't. And by the time it breaks, you are mid-project and the client is already unhappy.
TrackFlow is designed around the way fit-out, furniture, joinery, and interior teams actually work — not the way enterprise software assumes they work.
Stop spending your morning chasing the same five people for the same information. See every job — every status, every outstanding approval, every overdue task — from one screen.
No training. No complicated software. Open the job link on your phone, see your tasks, and tap one button. Start Work. Problem. Done. The supervisor sees it. The owner sees it.
Clients do not need another app. Send them one link. They see progress, approve designs, and check payment status — without calling you every three days to ask what is happening.
Most fit-out studios manage jobs through a combination of WhatsApp group chats, forwarded photos, Excel sheets, and manual phone calls. Every approval is somewhere. Every update is in a chat. Every payment is tracked in memory. TrackFlow replaces all of it with one clear record.
Photos, approvals, and questions all mixed into group threads. When something goes wrong, there is no audit trail — just screenshots and arguments.
Every photo, approval, and note is attached to the correct job. Nothing buried. Nothing lost. Everything findable in seconds.
Without a written, timestamped record, every design sign-off is a conversation waiting to become a dispute.
Clients approve through their portal. The sign-off is timestamped, attached to the job, and visible to both sides.
"IMG_4892.jpg" in a chat thread. No job name. No task. No stage. Someone has to manually sort and file them — usually nobody does.
Staff submit photos from the mobile portal. Each one is saved to the correct task, stage, and job — automatically.
Calls to project managers, site supervisors, carpenters — asking the same questions, getting the same "I'll check and call you back."
Pending approvals, overdue tasks, open change orders — surfaced before your morning starts. No calls needed.
You know which clients owe you money. But you are tracking it in your head, in a file, and in a WhatsApp reminder you sent yourself at 11pm. None of them agree.
Deposit, progress payment, and balance tracked per job. Clients see what is paid and what is due. No more awkward follow-up calls.
Job data split across spreadsheets, chat threads, email attachments, and phone notes. Updating one means the others are wrong.
From first quote to final delivery, every job has one authoritative record. Staff update it from mobile. Clients access it from their portal.
TrackFlow is built around the actual flow of a fit-out job. Each step is recorded. Each approval is documented. Each staff update is attached to the right place — not forwarded into a group chat.
Job starts with a quote. Details, line items, and client info are saved to the job record.
Client receives their portal link. They review and approve the quote directly — recorded and timestamped.
Job moves into production. Stages, tasks, and deadlines are set up in the job record.
Site and workshop staff receive their job link. They see their assigned tasks and can start reporting.
Staff tap Start Work, update progress, report problems, and submit photos — all from their mobile.
Design changes and material selections are sent through the client portal for recorded approval.
Deposit, progress payments, and outstanding balances are tracked and visible in the client portal.
Job is marked complete. Final photos, handover notes, and the full activity log remain on record.
Job starts with a quote attached to the client and job record.
Client reviews and approves via branded portal link — recorded and timestamped.
Stages, tasks, and deadlines are set up inside the job.
Staff receive their job link and see assigned tasks.
Staff tap Start / Problem / Done and submit photos from mobile.
Design changes sent to client portal for recorded approval.
Deposit, progress, and outstanding balance tracked per job.
Final photos, handover notes, and full activity log on record.
TrackFlow is built around the three operational failures that cost fit-out and furniture studios the most: disputed approvals, invisible progress, and payments that slip through. Each module solves one of them directly.
Design disputes are not just frustrating — they are expensive. One misremembered approval can mean a full rework, a margin-destroying discount, or a client who never refers you again.
TrackFlow's approval module gives every change, revision, and selection its own paper trail. When a client says "I never agreed to that" — you open TrackFlow and show them exactly when they did.
Your team is on site. Work is happening. But the owner is in the office asking the same question for the third time this week: "Where are we on this job?"
TrackFlow connects every photo, update, and milestone to the correct job, stage, and task. When your carpenter marks a task done and attaches a photo, it goes to the job record — not a chat thread.
You did the work. You hit the milestone. The balance is overdue. But you have been "following up" for two weeks because there is no shared record of what was agreed, when it was due, and what has already been paid.
TrackFlow ties payment stages directly to the job record. The client can see it. When it is time to follow up, you are pointing to a clear, shared timeline — not starting from a spreadsheet and a phone call.
TrackFlow is not just storage. The Action Center tells you exactly what is blocked, overdue, or waiting for a decision — so the owner is never the last person to find out.
See all active jobs at a glance. Status, progress, assigned staff, and upcoming deadlines — without opening a single spreadsheet or chat group.
Assign tasks to site and workshop staff. They update from mobile — no app, no training, no login. Start Work. Problem. Done. The supervisor sees it. You see it.
The Action Center shows you every pending approval, every overdue task, and every outstanding payment before you even open a chat. You see what is blocked, who is waiting, and what needs a decision — without calling anyone.
Which quotes have been sent? How long have they been sitting? Who needs a nudge?
Design selections and change orders that need client approval before work can continue — surfaced automatically.
Jobs behind schedule and tasks past their due date — visible before they become a client conversation.
Stop using your memory as an accounts receivable system. Overdue balances flagged automatically per job.
Your site staff are not going to learn new software. They should not have to. Open the job link on any phone. See the task. Tap one button. The supervisor sees it. You see it. The job record is updated. That is the whole system.
Every "what's the update?" call is time you are not spending on the job. TrackFlow gives clients a branded portal link where they can see progress, approve decisions, and check payment status — without a single phone call to you.
Most studios see the difference before the trial ends. Staff stop sending updates to random group chats. Clients stop calling to ask what stage the job is at. The owner stops spending their morning chasing the same five people for the same information.
No long onboarding. No enterprise sales call. Sign up, create your first job, invite your team, and share a client portal link — all in under an hour. Test it on a real active job. If it does not reduce the daily chaos, you cancel and it costs you nothing.
No credit card required. No setup fees. Cancel anytime.
Just one clear workspace for every job your studio runs. Start with one active job. Invite your staff. Share a client portal link. See if TrackFlow reduces the follow-up — before you pay a single dirham.
No credit card · No setup fee · Full access for 21 days · Cancel anytime